Purchase orders approved at the right level and followed until delivery.
POs are generated from the selected quote with your terms, taxes and delivery schedule. Approvals follow your matrix, every amendment creates a revision with the change on record, and vendors are reminded before each due date so buyers stop chasing by phone.
app.vsrdn.com / purchase-ordersWhat a PO in VSRDN does
One document that the buyer, the approver, the vendor, stores and finance all read the same way.
Generated from the quote
Rates, taxes, terms and delivery schedule come from the selected bid. No retyping, no transposed digits.
Approval workflow
Two or more levels by value and category, with the comparison statement attached for the approver.
Amendments with a trail
Quantity, rate or date changes create revision 1, 2, 3, each with the reason and a new approval if the value rises.
Dispatch tracking
Vendors confirm acceptance and dispatch with LR number and vehicle details from the portal.
Due date reminders
Vendors are reminded before the delivery date, and buyers see every PO that is due or late this week.
Schedules and contracts
Blanket POs and rate contracts with call-off schedules, and balance quantity tracked against each.
The life of a purchase order
- 01
Create
The PO is drafted from the committee's selection with your standard terms and the vendor's GST details.
- 02
Approve
Approvers see the PO, the comparison and the budget, and approve on web, mobile or email.
- 03
Issue
The vendor receives the PO in the portal and by email, and accepts it with one click.
- 04
Track
Dispatch, LR number and expected arrival appear on the PO; reminders go out before the due date.
- 05
Receive
Stores record the GRN against the PO, and the PO is ready for the three-way match.
PO controls
Set by your purchase policy, enforced on every order.
- PO types
- Standard, blanket, rate contract call-off, service PO and capex PO
- Numbering
- Your series by plant, financial year and category, for example PO-OBL-2611-0388
- Amendments
- Revision numbers, reason required, re-approval when value or quantity increases
- Terms
- Standard terms per category, with payment, delivery, warranty and penalty clauses
- Print and share
- PO as PDF on your letterhead, sent to the vendor portal and by email
- Short close
- Close a PO with balance quantity, with the reason and the budget released back
About Purchase Orders
Need a walkthrough with your own purchase process? Write to the purchase office.
Contact usApprovers can approve, reject or send back with comments. Changes are made by the buyer as an amendment, so the trail stays clean.
Vendors receive every PO by email as a PDF. Logging in to the free portal lets them accept, confirm dispatch and upload invoices.
Yes. Your letterhead, terms and layout are set up once and used on every PO PDF.
- To
- The Purchase Committee
- Subject
- Trial of VSRDN for 30 days
- Buyers
- Up to 10 seats
- Vendors
- Unlimited, always free
- Opens
- The day you sign up
Try VSRDN free for 30 days.
Raise one real request, send one real RFQ and let your committee compare honestly. Keep it if it holds.