No invoice is paid until the PO, the goods receipt and the bill agree.
When an invoice arrives, VSRDN matches it line by line to the purchase order and the GRN. Quantity, rate and tax differences are held for review, duplicate invoices are blocked, and MSME invoices are paid within the 45 day limit. Finance releases payment knowing the goods arrived at the agreed price.
app.vsrdn.com / invoices / inv-va-2611-77What is checked before payment
The checks your auditors expect, applied to every invoice instead of a sample.
Line-level match
Each invoice line matched to the PO line and the received quantity, with rate and tax compared.
Tolerances you set
Allow small rounding or weight differences by category, and hold anything beyond them.
Duplicate blocking
Same vendor and invoice number, or same amount and date, is blocked before it reaches payment.
MSME 45 day clock
Invoices from MSME vendors show days elapsed since acceptance of goods and the last date to pay.
Partial deliveries
Invoices against partial GRNs are paid for what arrived; the balance stays open on the PO.
Booked in accounts
Matched invoices sync to Tally Prime or SAP as purchase vouchers ready for payment.
From invoice to payment
- 01
Receive
The vendor uploads the invoice against the PO, or accounts forward it by email.
- 02
Match
VSRDN matches the invoice to the PO and GRN line by line and marks each line.
- 03
Hold
Differences go to the buyer with the reason; the matched part can still be cleared.
- 04
Approve
Finance sees matched invoices by due date, with MSME invoices marked first.
- 05
Pay
Payment is released on the due date, and the vendor sees the status in the portal.
Match rules
Configured with finance, applied the same way to every invoice.
- Match types
- Three-way (PO, GRN, invoice) for goods; two-way (PO, invoice) for services with a service entry
- Checks
- Quantity, unit rate, discount, tax rate, HSN code, GSTIN, invoice total and duplicate number
- Tolerances
- By value or percentage, per category or vendor, for quantity and price separately
- MSME
- Due date calculated from acceptance date; 45 day limit tracked for micro and small vendors
- Holds
- Reason, owner and age for every held invoice, visible to buyer, finance and vendor
- Exports
- Payment advice, held invoice list and MSME due report as PDF or Excel
About Three-Way Match
Need a walkthrough with your own purchase process? Write to the purchase office.
Contact usStores record a GRN for what was received. The invoice is matched to that quantity, the matched amount can be paid, and the balance stays open on the PO.
Yes. The vendor's GSTIN, tax rate and HSN code on the invoice are checked against the PO and the vendor record, and mismatches are held.
Yes, with a recorded reason and approval from the level you set. Overrides appear on the audit report.
- To
- The Purchase Committee
- Subject
- Trial of VSRDN for 30 days
- Buyers
- Up to 10 seats
- Vendors
- Unlimited, always free
- Opens
- The day you sign up
Try VSRDN free for 30 days.
Raise one real request, send one real RFQ and let your committee compare honestly. Keep it if it holds.