Requests that arrive complete, within budget and with the right approvals.
Departments raise purchase requests with specifications, quantity, required date and an estimate. VSRDN checks the budget head as they type and routes each request through your approval matrix, so purchase only sees requests that are ready to buy.
app.vsrdn.com / purchase-requestsWhat every request carries
A request in VSRDN holds everything the buyer needs to send an RFQ without a single follow-up call.
Live budget check
Committed, spent and free amount for the budget head shown on the request. Over-budget requests are marked and need an extra approver.
Approval matrix
Approvers by amount, department, category and plant. A ₹50,000 consumable goes to the HOD; a ₹5 lakh capex goes on to the plant head.
Specifications once
Drawings, datasheets, photos and make preferences are attached once and carried into the RFQ and the PO.
Item master
Pick items from your catalogue with unit, HSN code and last purchase rate, or raise a free-text request for something new.
Recurring requests
Monthly consumables and rate-contract items are raised on a schedule and go straight to a PO against the contract.
Approve anywhere
Approvers act from web, mobile or a one-click email, with the budget position and quote history in front of them.
From a department's need to an RFQ
- 01
Raise
The requester picks items, quantity, required date and budget head, and attaches specifications.
- 02
Check
VSRDN shows the budget position and flags duplicates of open requests for the same item.
- 03
Approve
The request moves through the approval levels in your matrix, with comments on record.
- 04
Consolidate
Buyers merge similar requests across departments and plants into one purchase.
- 05
Convert
Approved requests become an RFQ or a PO against a rate contract in one step.
The fields, rules and controls
Set once by your purchase head and finance controller, then applied to every request.
- Request fields
- Item, specification, quantity, unit, required date, delivery location, budget head, estimate, attachments
- Approval rules
- By value band, department, category, plant and budget status, with up to 6 levels
- Budgets
- Annual or quarterly by cost centre, department, project or plant, imported from Excel
- Delegation
- Approvers set a deputy for leave periods; the delegation is shown on every approval
- Duplicate check
- Same item and location with an open request or PO in the last 30 days is flagged
- Audit trail
- Every edit, approval, rejection and comment with user and timestamp
About Purchase Requests
Need a walkthrough with your own purchase process? Write to the purchase office.
Contact usYou decide. Most teams allow it with an extra approval from finance, and the request is marked as unbudgeted on every screen and report.
Yes. The requester sees the RFQ, the selected vendor, the PO number and the expected delivery date, without seeing bid amounts.
No. Requesters and approvers are free on every plan. Seats are counted only for buyers who run RFQs and raise POs.
- To
- The Purchase Committee
- Subject
- Trial of VSRDN for 30 days
- Buyers
- Up to 10 seats
- Vendors
- Unlimited, always free
- Opens
- The day you sign up
Try VSRDN free for 30 days.
Raise one real request, send one real RFQ and let your committee compare honestly. Keep it if it holds.